Villas Road Conversion Project Updates

9/24/2017

Meeting with Craig Wallace of SRB on June 12th, 2017 (the Contractor)

Chris Painter met with Mr. Wallace on site inside the Villas. During our walk through, he mentioned several areas of concern and noted that the roads are beginning to deteriorate significantly. In addition to the cracking, he also noted that the ramps no longer meet code and that they would have to be reconstructed to meet code.

He gave me a very rough estimate of the cost to complete the project but we have determined not to release that preliminary number at this time. We want to wait to see what the report says after an in-depth analysis has been completed.

Preliminary Engineering Analysis

preliminary_engineering_analysis.pdf
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We have received the preliminary engineering analysis from SRB. This report is for us to present to the city for review and acceptance. What should be understood about the price is that this cost will be payed from each homeowner in the Villas. It will be spread over fifteen years per home through taxes. More information will be available at a later date as we move through the process.

Next Steps: Working with the City (8/1/2017)

Now that we have received the engineering analysis, we have made contact with the City and are awaiting their response. We are hoping to have an answer in the next 6-8 weeks on whether or not to move forward with this project. If you have questions you may direct them to Chris Painter, President. [email protected]

Update (9/24/2017)

We are still awaiting a response from the City. We have reached out to the manager once again and will try to contact him this week for answers on our next step.

Procedures for Tax Assessment Districts

procedures_for_tax_assessment_districts.pdf
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Monty Peliti

9/25/2017 08:26:03 am

Assuming it will be added just to yearly property tax collected per home?

And if that is the case, does the additional $50 a month go away? What happens to that account that's has been collecting the $50 per home per month?

Chris Painter

9/25/2017 08:32:35 am

We do believe that it will be added as a yearly tax. More information will be forthcoming soon. As soon as the city takes on the project, we will be given a timeline as to when the city will take responsibility for expenses.

At that point in time, the $50 a month will go away. The account that has been collecting $50 a month will be used to cover any expenses we have on our end to remove the gates, filing fees etc. Any funds left over will roll into the general fund.

kevin mashburn

9/26/2017 09:43:29 am

Why if there are any fees left over , being rolled into the general fund. The residents in the villas are already paying the higher annual dues that includes paying for maintenance on the gates, I would think that the villa residents should get a refund back from unused funds that we have paid for.

10/3/2017 11:33:23 am

Kevin, regarding the fees. First, we anticipate that most if not all fees will be expended in the pursuit of this project. The application to the city alone is $10,000. And then there is the costs to remove the gates. Those are the fees that we currently know about. Currently the Villas account has roughly $14,000.

Secondly, the Villas gate maintenance in the past was covered by all of the residents in the neighborhood that never had the benifits of the gates they paid for. Essentially all of the other homes paid for 33 homeowners to enjoy a gated community. This was never the intent and in fact the Villas were never paying what was required of them which has led to the situation we are in now.

Third and final point on this is that dues are paid in and become part of the operating budget. The Association has the lattitude to reallocate money that is left over to surplus accounts according to the declaration. We do not prorate dues for any other homeowner and we do not offer refunds to people who move out prior to the next due date of association dues. As a board in consultation with our attorney have chosen not to get into this practice. Therefore when dues are paid it is for what is presently required. When the Villas roads are no longer the responsibility of the Association, then we will immediatly cease to bill the Villas homeowners.

This all being said, we may be open to discussing this further if the amount left over after the project is unreasonably high.

I hope this answers your question.

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